POSITION: Elementary Main Office Secretary Clerk –Fieler Elementary

HOURS: 7:30 am to 3:30 p.m.

WORK YEAR: School Year Position - 10 Days Prior to Organization Day and 5 Days after Faculty Day

QUALIFICATIONS:

• High school diploma or equivalent,
• Internal candidates must have successfully completed Clerical Skills Proficiency & Skyward tests,
• External candidates must have successful completion of Clerical Skills Proficiency and Skyward tests within the probationary period,
• Proven organizational skills and ability to demonstrate those skills,
• Demonstrated ability to work in a positive manner with students, staff, and the public in stressful situations,
• Internal candidates must have positive past employment evaluations,
• Exhibits a pleasant disposition and promotes positive public relations within the school system and school,
• Successful interview with Building Administrator.

RESPONSIBILITIES:

• Track daily attendance in the K-12 Student Management Software,
• Keep an accurate record of internal and external student transfers, by complying with the corporation and state rules and send the appropriate documentation to transfer schools in a timely manner, and request documentation for incoming transfers,
• Distribute correspondence to parents regarding corporation rules and guidelines for attendance, residency, discipline, and other monitored student data.
• Effectively and pleasantly assist parents, teachers, and students at the counter and on the phone,
• Answer telephones pleasantly and ensure that all callers find the correct information,
• Assist in sorting and distributing mail,
• Administer first aid & distribute authorized medication to students in absence of a nurse,
• Execute beginning of the year procedures including Entering registration data accurately into the K-12 Student Management System along with establishing course teacher assignments, and homeroom assignments, as communicated by the principal; loading and maintaining student schedules, printing class lists, and the organization and maintenance of yellow cumulative folders,
• Enter all student data, including tagging and maintaining information as required by Indiana State Code for state reporting including but not limited to Title I information, additional services provided in Title I, remedial reading and least restrictive environment, special education, tracking residency leases, addendums, and 3 rd party guardianships, and any other state data requirements,
• Organize student recognition programs and create and print certificates for such programs.
• Complete clerical work requests by building certified staff,
• Collect, organize and update staff and student emergency information and call list,
• Any other duties assigned by Building Administrator.